Acceptance protocol in Poland — how to properly prepare the document and protect your rights

Acceptance protocol in Poland — how to properly prepare the document and protect your rights

Buying an apartment in Poland does not end with signing the contract or even with the acceptance itself.

The key document that determines your protection is the acceptance protocol.

It defines:

• which defects the developer must fix
• what rights the buyer has
• whether you can demand repairs in the future
• whether you are legally protected

Why the protocol is the most important document

The biggest mistake buyers make is treating the protocol as a formality.

In practice:

• up to 80–90% of apartments have defects
• some defects are hidden
• many problems appear later

If a defect is not included in the protocol, it practically does not exist legally.

Who prepares the protocol

Formally:

• the developer prepares the document

However:

• the buyer has the right to add remarks
• you can include your own defects
• you are not obliged to agree with the wording

What the acceptance protocol must include

1. Basic information

• date and place
• parties
• apartment address

2. Apartment description

• area
• number of rooms
• floor
• condition

3. Technical condition

• walls, ceilings, floors
• windows and doors
• electrical system
• water supply
• ventilation
• heating

4. Defect list (key section)

• description of the issue
• exact location
• type of defect
• deadline for correction

Not sure how to properly prepare the apartment acceptance protocol?

Mistakes in this document can cost thousands and leave you without legal protection.

Buyers often sign the protocol without listing all defects and lose the ability to claim repairs.

OKEASK helps prepare a correct protocol and protect your interests.

— we document all defects in detail
— we formulate proper remarks
— we prepare a legally correct document
— we monitor the developer’s actions

Phone: +48 574 672 833
Email: [email protected]

Deadlines after signing the protocol

After signing:

• 14 days — developer response
• no response = defect accepted
• correction — within a reasonable time

Most common buyer mistakes

• signing without inspection
• not including all defects
• not documenting issues
• trusting the developer
• rushing

What to do if a defect was not included

If a mistake has already happened:

• document the defect
• send written notification
• keep evidence

However:

chances are much lower than if recorded in the protocol

How professionals work

Specialists:

• use their own templates
• describe defects in detail
• take photo documentation
• do not rely on developer forms

Need help preparing the protocol?

Mistakes in the protocol are the most common cause of financial losses.

OKEASK helps prepare the document correctly and protect your rights.

We:

• identify all defects
• properly formulate remarks
• prepare legally correct protocol
• assist during acceptance
• monitor defect correction
• protect you from risks and costs

You receive a document that truly works in your favor.

Phone: +48 574 672 833
Email: [email protected]

Conclusion

The acceptance protocol is not a formality, but the main tool for protecting the buyer.

A properly prepared document allows you to:

• avoid additional costs
• fix developer responsibility
• protect your rights